FTT - End of Semester Grade Book Checklist

 End Of Semester Grade Book Checklist: Schoology/IC (December 2022)

As we look to close out the first semester of the 2022-2023 school year, here is your checklist for entering final exams and posting your semester grades. 

Step 1: Enter Final Exams. 

Do you have a final exam that lives outside the in-progress semester grade? 

For example, here is a breakdown of how my semester grade is calculated.

 Two Options- Enter In Schoology And Sync Or Enter Directly Into IC

   

For either option, do this first:

• Go to your IC gradebook and click on Settings -> Grade Calc Options and make sure it is set to calculate correctly. As an example, here is what mine looks like.
  

  
  
  
  
  

Option 1: Enter in Schoology and then sync to IC

• Enter your assessment/assignment in Schoology. DO NOT click the box that says "Set As Midterm/Final". Just make sure your grading task is set to Final Assessment. You can enter multiple parts to your final. As you enter each part, just make sure the Final Assessment grading task is chosen. 

• Enter the grades and click on the sync button to move over to IC. You should be able to see those grades appear in the Final Assessment task in Infinite Campus.

Option 2: Enter directly into the Infinite Campus grade book

•  In Infinite Campus go to your grade book, choose a section and then choose Final Assessment as the grading task.
• Click Add (top left, above settings) and then enter the details for your final. If you have a final with multiple parts, you can click Add and enter as many parts as you need.
• Click Save or click Add Sections to add it to other course sections.
• Enter the grades in the IC grade book and click Save.

    Step 2: Finalize, Post, and Save Your Grades.

• Take a look and make sure the grades look accurate. Go to your Infinite Campus grade book and select a section. Choose the Semester grading task. 

• Go to Grade Book.  Under the Semester task, click the orange "Post" in the "In-Progress" column.  After you click "Post", a window will open to the right to confirm details.  Make sure you are posting to the Semester Task and click OK.  This will put all grades in the "Posted" column.  Lastly, make sure to click "Save", which will turn orange from grey after you post.  Repeat for every section.

• IF YOU NEED TO MAKE ADJUSTMENTS TO THE GRADE: You will do that in the Posted Column and then click SAVE. 

Step 3: Do a Happy Dance! (and then make sure everything is set up correctly for Semester 2) 

FTT - Gradebook Syncing and Building Technology Guest Blog!

                  Gradebook Syncs and Tech Office Tips

@LisaBerghoff/@MrKimDHS

This week's blog will address some key information regarding our favorite topic of 2022, the Schoology-Infinite Campus sync, as well as some tips from our building technology departments regarding Papercut and Google Drive!

Syncing Best Practice

With the end of the semester approaching rather quickly, it's certainly worth checking for any major sync issues BEFORE things get a little hectic during finals week. Our suggestion is to compare the composite grades in both gradebooks. THEY SHOULD BE THE SAME (.01 difference for rounding). If your composite scores are different, here are a few key steps you can take to identify and solve the discrepancy. 

1. Audit your Sync Status Log! Click on the Clipboard icon in your Schoology gradebook to see whether or not your assignments are actually syncing correctly. 
   
   
   
   
   
2. Schoology-IC Category Calculations. Make sure your category weights and calculations are the same in Schoology as they appear in IC. Note though, that you do not HAVE TO calculate the composite score in Schoology. Students do not see composite scores in Schoology.
   
   
   
   
   
   
   
   
   
3. IC Uncategorized Assignments. Make sure that you go through each of your IC gradebook tabs to make sure that you have no uncategorized assignments. If you do, you will see an Uncategorized Assignment notice with a red number in IC.
   
   
   
   
   If you have any further questions regarding the Schoology-IC sync, please contact us!

Technology Building Tips on Google Drive and Papercut

The next few tips come from our tech departments as commonly asked questions. Take a look:

Here are reminders for signing back into Google Drive and Papercut.  If you have further questions, please send an email to helpdesk@dist113.org.

Sign back into Google Drive when your G: drive is no longer available

• Launch Google Drive from your Start Menu (Windows) or Launchpad (MacOS)
• Then click on the Drive icon in the Task bar (Windows) or the top menu bar (MacOS)
• You may be prompted to sign in via Okta

Sign back into Papercut when your district printers are not appearing

• Right-click on the Papercut icon (Windows users will find it in the Taskbar, Mac users will find it in the top menu bar)
• Select View my printers
• When the Papercut Print Deploy Client window opens, click Sign in with Google
• This will open the Papercut app
• Launch View my printers again, and you will see your Papercut list of printers

Hope this was helpful!