FTT - Google Productivity Tips

Work Smarter, Not Harder! 

5 Incredible Google Tips For Productivity 

@LisaBerghoff/@MrKimDHS

I have long been interested in the idea of how I spend my time. Time management does not come easy to me but I am very aware when I am not spending my time well. Especially during this pandemic, time and how we use our time has kind of spun us around and made things like predictable schedules and due dates seem confusing. I recently came across this little gem of a video that explains the difference between busy and productive. It's less than 90 seconds so take a look.

I am also a fan of the Eisenhower Matrix. If you are not familiar with it or it's been a while, here it is. Basically you need to determine both the level of urgency AND the level of importance. Despite how it feels, no, not everything is urgent and not everything is important. Take a minute to let that percolate. 

Here is what it looks like. 

Ok. Now that we got the ideas down, let's talk about some tools and how they can be used to help make things go more efficiently for you and for your students. Please share these with them!

1. Group Your Tabs in Google Chrome

It makes me feel better to know that I'm not the only one with 37 tabs open. But it causes clutter and can slow your computer so let's tidy things up with tab groups. First, close out your tabs that you are not actively working on. Then, right click on a tab to create a group. Continue right clicking on tabs to add to that same group. You can then collapse those tabs until you need them. You can also close them in one feel swoop when you are done.  Learn and watch how to do it here.

2. Use Google Keep to Keep Track Of Your Stuff

I love sticky notes! Sometimes I want to create sticky notes for my family members and leave them in strategic places around the house. With Google Keep I don't have to be so sneaky. Google keep is part of our GSuite apps and it is digital sticky notes that will sync across devices, can be shared for collaboration, and can house more than just what you write with a pen.

I personally use Google Keep for grocery and to-do lists with my husband. This way, we can both add to those lists and we have them on our phones if one of us happens to be at the store.

For school, I have suggested that groups of students use Google Keep to stay on top of their project job allocations and also to keep track of what they need to do and when. I showed Google Keep to a group of graduating seniors a few years ago and they were furious that they did not know about it sooner. I wrote two posts just about Google keep. You can find them here for more info.  Also, Google Keep has now been integrated with your Google calendar AND your gmail so you can add items directly from those products. Need to take a note about an upcoming meeting? Need to set a reminder about a certain email? You can do that with Google Keep!

3. Assign Directly In Docs

How many Google docs do you think you have in your drive? My best guess is that I have several thousand since we started using Google docs back in 2006. Google docs have come a long way in terms of the ability to collaborate. Here's one of my new favorites. You can create a comment, add the @ symbol and then type in someone's name. Their email address will pop up and you will see that there is a box that says Assign. If you click that button then an email will alert that person that they have something they need to do in the doc! This also works in slides and sheets. 

4. Schedule Send Your Emails

I was so thrilled when this feature became available. Many of us are responding to emails outside of school hours. If you don't want to give the impression to students and parents that you are always available, consider scheduling your emails to be sent at a later time. Or, if you need to notify students but you know they won't check it until tomorrow during lunch, you can schedule your emails to be sent then.

Here is the post explaining how to schedule your emails to be sent whenever you want. Get all of your emailing done, schedule them to send when you need, and turn off your computer!

5. Quick and Easy Scheduling In Google Calendar Using Appointment Slots

I would love to see the statistic that shows how many email exchanges go back and forth trying to set up and schedule meetings. This is much easier if everyone has their calendar populated accurately but we know that is challenging with some of our school schedule constraints. If you want colleagues, students, or parents to be able to easily schedule a time with you that works for you, try using Appointment Slots in Google calendar. It empowers the other person to set up a time that works for both of you. Here's how it works: When you create an event, you have the option to choose Appointment Slots.

Then, set the time frame and the duration of your slots. Here I have set aside from 1:30 to 3:00 for meetings of 30 minutes in duration. 

Finally, click save and then click to re-open your event. You will click the link that says Go to appointment page for this calendar. That is the link you will share for people to see when the open times are and to book a time for themselves. Once they do, the meeting will automatically appear on both of your calendars and you will receive an email alert.  Here is more information about using appointment slots in Google calendar. 

What are your favorite productivity hacks?

Want more assistance with any of these? 

Reach out. We're happy to help!

FTT - Zoom and Meet Security

 

  Video Conference Security 
@LisaBerghoff/@MrKimDHS

You don't have to watch episodes of Black Mirror to tell you that there are some aspects of our coexistence with technology that can be panic-inducing to say the least. Cyber attacks and general virtual crimes have been increasing, and grow more elaborate and esoteric as the years go on. So at the very least, let's take a look at what we can control: Video Conference Security.

Google Meet

"Quick Access" will be at the heart of your strategies to secure your Meet sessions. Turning this option off will give you more control over who joins your Meet and what they can do while they're in there.

• First turn off "Quick Access" after you enter your Meet by clicking on the blue shield icon on the bottom left hand corner of your screen.
  
  

• Unfortunately, you must do this every time you start your meet. There are no global settings to turn off Quick Access.
  

• Turning off Quick Access will cause your video chat participants to ask permission to join your class. Only invited participants can join and they cannot join anonymously.

• You can also disable participant Screen Sharing and Chat Capabilities by clicking on the same blue shield icon.

                                                    

• You can also remove participants from the meeting by going through the participants view on the top right corner.

Zoom

• By default, only authenticated email domains may join your Zoom session at any given time
  

• To temporarily grant access to outside domains, you can go to your “Meeting Options” and change the “Only Authenticated Users can Join” option from “District 113 Accounts Only” to “Sign in to Zoom”
  
  
  
• Participant controls can all be done by right-clicking on their picture on Zoom. (You can also click on the 3 white dots in the blue square on the top right corner as well)
  
• Here you can quickly mute their audio and video, rename, remove, or put back into the waiting room. Once a participant is removed, they cannot rejoin your Zoom meeting. You’ll have to start a fresh session if you’d like them to rejoin.
• While we have disabled participant name changing, there are loopholes to this that we cannot block. Therefore the best way to verify your students is to ask them to share their screen and/or speak. A common warning sign is if a participant refuses to turn their camera on and is on audio mute. Have any other tips or strategies you use for securing your video conferences? Let us know below

FTT - The SAMR Model in a Remote Setting

Dr. Ruben Puentedura

                    The SAMR Model in 

Remote @LisaBerghoff/@MrKimDHS

One of the more difficult things to accomplish in the EdTech world is to scale teaching innovations. If you've got one teacher doing some incredible things in their classroom, how do we then replicate their success and scale their innovation to the rest of the department, or school, or district? 

If there's been any good to come out of this pandemic and remote learning, we should acknowledge that the last 8 months have created the ultimate incentive to branch out and explore EdTech tools at an unprecedented rate. While perhaps not the most organic transition to this level of professional development, it's hard to argue with the results. We've all been pushed head-first into the pool of EdTech and now it might we worth revisiting the SAMR model!

What is the SAMR model?

"You don't know what you don't know." Integrating your curriculum with new pedagogical strategies is hard. Where do you start? How do I know if it'll work in my classroom? Do I have time to experiment with everything? The SAMR model allows us to superimpose the myriad ways to integrate technology into our classrooms with a very simple, scaled framework. We all know that just because it's digital, doesn't mean it's automatically better for our classroom and our students. So the SAMR model is a lens with which we can identify different instructional tech strategies as it relates to four categories:

The SAMR model essentially categorizes all tech-integrations into 4 categories. Substitution and Augmentation are considered to be enhancements to your curriculum, while Modification and Redefinition can be transformative. The goal is NOT to reconstruct every lesson and interaction into the Redefinition category. Sometimes a "simple" substitution is the correct choice. Regardless, the SAMR model gives us a lens to which we can gauge different strategies and tools as it relates to our remote curriculums. It can also be a valuable assessment tool. What are the majority of your classroom strategies like? Make sure you think about the added value of any tech-tool relative to your students' needs before you spend your precious time and energy towards it. 

Need more inspiration?

Check out some sample lesson plans/tools that fit specifical subjects and courses on Chesterfield County Public School's awesome SAMR site.

Have you found any other models like SAMR to be helpful in your unending quest for pedagogical excellence? Let us know below. 

FTT - Google Chat in Gmail

Google Chat in Gmail
@LisaBerghoff/@MrKimDHS

Don't you just love emails? The way your phone or laptop gently lets you know at any time of the day (or night) that someone, somewhere out there needs your attention? We can thank the late Ray Tomlinson, the creator of the email, for fundamentally changing the way we communicate forever. Last year about 4 billion users sent just about 290 billion emails a day, every day, and that number is expected to skyrocket in our new WFH environment. 

To be frank, being greeted by 50 emails first thing in the morning can be a tough way to start the day. Quick little questions you'd ask your colleague across the department office are now replaced by emails that always seem to be prefaced with, "sorry to bother you" or "sorry for another email but..." Wouldn't it be nice to reduce the number of emails we send and receive? Enter: Google Chat

Now I'm not saying Google Chat is THAT much better than emails, but it is a lot less formal and a lot easier to have a quick back and forth without having to send and wait for emails. It can also be easier to type questions on your computer instead of typing text messages on your phone. In that way, it makes me nostalgic for my AOL chatroom shenanigans back when dialup was cool, and my AIM screen name was Kramitys (don't ask). OK let's cut right to it, how to set up and go?

Setting it up in your Gmail Page

If the Google Chat option isn't already enabled in your Gmail (it would appear on the left hand side of your Gmail page), you can set it up by following these instructions:

• First, click on the Settings button in the top right-hand corner and then click  "See all settings."
  
  
  
  
  
• Then click on "Chat and Meet" on the top and all you have to do is click "Google Chat" and then hit "Save Changes."
  
  
  
  
  
• Now you should see the Chat boxes on the left side of your screen:
  
  
  

OK - it's enabled, now what?

Now just click on the plus button to the right of the "Chat" label and type in the name of the person you want to chat. Everyone within the District system will show up (even students). Now you can have quick, synchronous, and ongoing chats with people without having to keep sending them email after email for every exchange. A chatbox will appear on the bottom of your screen

Happy Chatting! 

FTT - Flippity

Bring Back The Fun! 5 (or more) Incredible Ways To Use Flippity With Students

@LisaBerghoff/@MrKimDHS

    When I first started teaching I thought there had to be a certain level of seriousness in my classroom. If a colleague walked by and it looked like we were having too much fun I felt like I needed to explain. I have always been a fan of playing games to learn, even with high school students and yes, even with adults. That was many years ago. We now have loads of neuroscience research that tells us that fun and joy in learning is actually important for information transmission and storage in the brain. Think about your own experiences with learning something new. What do you remember? My most vivid learning memories are with teachers who were creative and allowed play to intermingle with learning. When you are able to laugh and experience joy, there is a certain comfort level that reduces stress and actually makes it easier to learn.

    While the tone you set in your class and the classroom norms that are created are ultimately up to you and your students, there are some fun tools that you can use to help. Flippity is definitely at the top of the list.  I knew that I had written about Flippity before but was surprised to find it back in 2017 and not sooner so this is a great time to re-introduce you to this very versatile tool.

    At its core, Flippity is a tool that takes information from a Google spreadsheet and turns it into something you and your students can interact with. For example, if you have a vocabulary list of terms and definitions in a Google sheet, it can turn that into a set of online flashcards.  The website is not flashy and each item has a demo, a set of step-by-step instructions, and a template for you to copy and use. Even if you are familiar with Flippity, they have added some new and exciting items. Now, there is even a tab where you can create these activities without a spreadsheet, which is perfect for those of us who are spreadsheet-phobic. Take a look at all of the activities you can instantly create and use!

My Ten Favorite Flippity Activities (In No Particular Order)

1. Quiz Show

This is just like Jeopardy and you get to be Alex Trebek!

 Sometimes a little friendly competition can help mix things up in your learning space. All you need are the categories and the questions with answers. Put kids on teams and have them rotate through who will be the spokesperson. They can set up a google doc to use as a backchannel for discussion. Did they get it right? The bell will ding and assign them points. Did they get it wrong? There is a buzzer for that. 

2. Self-Assessment Quiz

    We want our students to be thinking about their learning. I think that is why so many of us are drawn to the idea of standards-based grading. We want those measurements to make sense and paint a picture that shows where a student currently is in terms of their skills. We also want them to be able to accurately assess themselves and understand their progress. The Flippity self assessment quiz is new and it's a pretty slick way to ask the students some questions that will then give them a read out that explains where they are at. The demo tool was a Lord Of The Rings character quiz. Here's how I faired, apparently I am 50% of the way to being a hobbit. You can edit and add your own list of skills and learning objectives and determine the measurements that would be helpful to explain the picture of the students' learning. You then add your questions for the students to complete. At the end, you will get a link to share so they can do it themselves.

3. Scavenger Hunt

If you have ever used Breakout Edu then you know how engaging, exciting, and fun a breakout box/scavenger hunt-type activity can be. You also know that they can be cumbersome to create, though well worth the effort! Stay tuned, if you haven't heard of Breakout Edu that will be an upcoming post. The Flippity Scavenger Hunt is brilliant and can be tailored to any content level. The idea is simple, you need to unlock the locks to get to the end. Game on!  The demo has 8 locks, you can set up as many as you want.  Here is what it looks like.

4. Virtual Board Game!  

Board games are fun and there are so many different ways to take advantage of this online version. The hard part has already been done for you. There is a die to roll and on each space there is a piece of information, telling the player what to do. The game is set up to be played on one device by screen sharing so one person moves the pieces for everyone. This demo is set up for math and uses desmos, youtube, and equatio. This is a great game for incorporating multiple tools. 

5. Flippity Manipulatives- aka click and drag cards

I am including this one by popular demand. It seems so simple but it has been a little hard to find. Many teachers are looking for ways to make click and drag cards that students can manipulate. This is a wonderful way for students to show their understanding, to categorize items, or to put items in a specific order for study. You can use media on these cards as well.

 

There are a total of 25 tools that you can create with a spreadsheet. Several are featured specifically for virtual learning configurations and there are 11 that you can create without a spreadsheet. I would love to hear how you are using Flippity!

FTT - Wheel Decide

"Wheel Decide"

Random Selection Tool

@MrKimDHS/@LisaBerghoff

Guest post written by @JoeTaylorDHS

It's a little known fact that when I used to write this blog every week, I would frequently run the content past my daughter. I'd have her try the tech tool, or comment on the writing, or at least tell me if she'd be interested in using the tool. Well, she was home this weekend and I was talking to her about how many challenges there were with remote learning. I talked a little bit about using tools like Forms or Socrative for Formative Assessment, and the importance of finding ways to gather information about really knowing who "got it" in class today. As I was talking, she yawned, turned in her chair a little, and opened TikTok.

I was about to get mad but then I thought, everything is a little heavy right now and maybe we just need something a little fun and silly. So, rather than talk about all of the heavy stuff, I want to introduce you to a simple to use online tool called "Wheel Decide." It mimics the spinning wheel on "Wheel of Fortune" and you can use it to make decisions on topics to discuss or randomly select students to respond in class. I made one to use in BAM:

To use Wheel Decide, just navigate to https://wheeldecide.com/. There will be a default wheel there for fun, but if you scroll down the page a little, you can modify the wheel to meet your needs.

If, for instance, you want your students' names to appear on the wheel, you can just type their names in each line. If you have their names in a spreadsheet, you can copy and past all of the names by using the "Paste List" feature on the Wheel Builder. Once your list is correct, click Apply Wheel Changes and you are ready to spin the wheel.

The website suggested several wheels that you could build for group decision making, like choosing the place for dinner, the TV show to watch, or family vacation spot. There are some "dynamic" wheels to choose, like "Restaurants Near Me" that depend on location services on your computer or phone, but I haven't tried them to see whether or not they work.

To be fair, "Wheel Decide" wasn't made for education. So, most of the pre-created wheels you can choose probably don't fit in a classroom. And, it is a FREE Tech Tool, so the quality is what it is. There might be a lag, and sometimes it will land on the same selection twice, but it could be a fun way to get kids to engage in your class. I mean, it's no TikTok, but it's cute.

FTT - Clickable Announcement Banners In Schoology

\

Up Your Schoology Game With Clickable Announcement Banners

@LisaBerghoff/@MrKimDHS

     If you have been on the internet looking at anything classroom related, you can't really ignore all of the "virtual classrooms" that teachers have created and posted on their learning management systems. I have looked at these and thought they were cute for elementary teachers but did not really see the relevance for high school students. We're serious, right? Anything cute, eye-catching, or flashy would be beneath us. Well, I am happy to say that I have come around and here's three reasons why.

1. Nothing is more important than communication.

    If you can't get your instructions, resources, schedules, information, and assignments to your students in a way that is organized and easy, you have lost them. These clickable banners are a great way to give clear guidance to your students. It's like hanging a huge neon sign that says CLICK HERE so they can't miss it.

2. We want our classrooms to look and feel different in person, the same goes in a remote setting.

    You would dress up your classroom, wouldn't you? You probably would not do a full on pinterest-worthy 2nd grade style situation but you would put thought provoking posters on the wall, or something so it doesn't look like 4 blank walls. It's ok to put your personality into your remote learning classroom page.

3. It's ok to model creativity. Actually, some would argue it is critical.

    Since Sir Ken Robinson's passing, I have watched his Ted Talk multiple times. I have seen it many times before but I am finding his message particularly poignant these days. And while a cute virtual classroom is far from what he is talking about when he discusses creativity in education, I do think we as adults could do a better job of modeling what it's like to think outside the box, dream a little, and make something fun. Have a student who is interested in art? Ask them to create a banner for you!

HOW DO I DO IT?

I definitely went down a YouTube rabbit hole watching videos on how to make these. There are several different methods. Here's what I found to be easiest.

Step 1: Create in Google Drawings

Go to your Google drive and click New, then More, then choose Google Drawings.

Step 2: Create Your Banner

Before you do anything, click the blue share button and make sure to set your drawing so that anyone on the internet can view. Also, it helps if you give your drawing a title. 

This is where the fun comes in! There are lots of examples you can look at. Use the Insert Image tool to search the web for copyright-friendly images you can use to create your room. Bitmoji is a favorite here but you can add anything you want.  This is where you will also add any links to your images if you want students to be able to click on them. You can even have it take students to another section of your Schoology course. 

Step 3: Go To Schoology Updates

You can do this in updates and click on the bell to make it an announcement that shows up at the top of your course OR you can create a page on your materials page and have it show up inline. It all depends on how you want to use it. I did mine as an announcement so it lives at the top of my course whenever anyone goes there. That is the way I am going to instruct you now. If you want to see more or have any questions, please feel free to reach out and ask!

Step 4: Click The Resources Icon and Choose Google Drive Resource App

When you click the Google Drive Resource App you will see your drawing. Click the box and then click import embed.

Step 5: Post

You can click the bell to post it as an announcement. That means that it will stay at the top of your Schoology course even if your students are no longer on the updates page. If they navigate to the materials page, the clickable banner will still be there! 

Also important to note, anything that you change on your Google drawing will sync and update on your Schoology course.

This is a great "hack" for getting around just posting text in updates.

Want to learn more? Reach out and set up a time to meet.

FTT - Zoom Zoom

 

Zoom Zoom

@LisaBerghoff/@MrKimDHS

Great, we missed the boat again. Just like Apple stock in the 80s and Bitcoin in 2018, hindsight is expensive. Who would've thought pre-Covid that Zoom stock was about to make an 800% jump in valuation in the next 6 months? If only we could go back and whisper to our past selves to stock up on toilet paper and to invest in Zoom...

Anyway - Zoom is here to stay so let's take a look at a few ways we can maximize our educational utility.

ScreenCasting

While Screencastify is still our go-to tech tool for screencasting, you can easily cast through Zoom by sharing your screen to an empty room while recording. Merely share your screen and have your browser ready, hit "record" on Zoom and viola. Note though that you wouldn't have access to ScreenCastify's editing software. I would suggest cloud recording on Zoom. It's simple and your videos will automatically be converted to MP4 for viewing. You can download it from the website if you need to edit it, or push it to Youtube. So what does the recording process look like?

Recording - Pretty simple through the Cloud

Through our district license, we have the option to record our Zoom sessions via the cloud. This way, your video is converted and prepared for viewing automatically through Zoom, and you will receive an email once it's ready to be viewed. The email will typically have two links, one for you the host and one for your viewers. 

Host Link

The first link will bring you to the Recording page where you can change some preferences before you disseminate your video. You're definitely going to want to click the "Copy Shareable Link" button to send the video to your students.

Click on "Share" on the top right corner and you'll see some very important preferences like having a passcode or adding expiration dates. It's probably best practice to limit viewing privileges to "Authenticated Users" only (District users) and to set up a passcode. Once you're ready, you can either send the link to your students via Gmail, or merely post it to your Schoology Page. 

DIY Document Camera and ScreenMirroring

Smarter people than I have come up with a pretty simple hack to present hand-written work through Zoom in the form of a Pocket Doc Cam. It just uses any ol' mirror to reflect the area over your keyboard for a makeshift document camera. If you have access to a 3D printer, I'd suggest using these STL files to start (MB for MacBook, CTL for Chromebooks, and Dell). You can get really cheap 2-inch mirror tiles at Amazon to fit these files.

Or if you have an old makeup mirror, you can get creative with some duct tape or string to rig it over your laptop camera. But if you're looking for more of a professional option, click here for IPEVO's Mirror Cam (Although as of 9/14 it's on backorder). 

iPhone/iPad and Doc Cameras

While not technically a "free" tech option, if you have access to an iPad, you can probably find solid utility using an iPad for screen sharing your written annotations, formulas, graphs, etc. With the combination of any stylus and a drawing app, you can easily share your iPad for your students' viewing pleasures. 

First I would suggest using the ShowMe interactive whiteboard app. It's simple, easy to use, and free. Then you can follow these instructions to screen mirror your iPad.

Lot's of creative ways to utilize Zoom. While I never got rich off of Zoom stock, I'll take being able to see and interact with my students and colleagues. Got more Zoom tips? Let us know below!

 

FTT - EdTech AppSmashing!

#BetterTogether- 3 Great EdTech Tool Mash-Ups For Learning (remote or otherwise)

@LisaBerghoff/@MrKimDHS

Peanut butter and jelly, coffee and donuts, popcorn and movies, biscuits and gravy, you get the idea. These are all things that on their own are fantastic but together, they are amazing. The same is true for many of our tech tools. On their own they are useful and effective but put some of the together and they can be transformative. Affectionately known in the edtech world as "app smashing", the idea of using multiple digital tools together in order to create a completely reimagined learning experience for students. Here are some ideas. I hope they inspire you to think differently about how these tools can be used. 

1. Peardeck and Tour Creator

So, you probably already know that Peardeck is an add-on for Google slides that embeds interactive elements and encourages student participation. Did you know that one of the element options in Peardeck is to add a website as an interactive slide?  Google has a tool called Tour Creator that lets you and your students create 360 degree tours either by using a 360 degree camera OR Google Streetview. There are also many fantastic images on the internet that are available for your use. You can add tour creator as a website in Peardeck. That way, when students open your slides presentation in Peardeck, they can view 360 degree images within the peardeck environment. 

There is a great Pear Share session by Stacy Young who explains how she uses these two tools to create virtual field trips. Check it out here.

2. Screencastify and Jamboard

Many teachers have been looking for a way to record lessons and show their screens. However, they do not just want to record their static screens. They want to show some activity in order to engage their students. That's where Jamboard comes in. It is a free app that acts like an interactive whiteboard. 

So, you can use Screencastify to record while using Jamboard to help make meaning for your students.

Want to learn more about using Jamboard? Watch the video below. Once you have your Jamboard game solid, you can click the Screencastify extension and start recording AMAZING videos for your students.

3. Flipgrid and Canva For Podcasting

So many teachers have discovered Flipgrid as an incredible tool for short videos posted by students. Another way Flipgrid can be used is for podcasting. Instead of showing students on video, they can create a graphic and save it as a sticker in Flipgrid. They would show their "sticker" on their screens while they are recording their podcast. That way, listeners are looking at the logo the students created in Canva while listening to the podcast they created in Flipgrid.

Here is more information about podcasting in Flipgrid.

What are some other edtech mash-ups that you are using in your classes? Are you looking for new capabilities to keep learning fresh? Go ahead and share in the comments below and let's get the ideas flowing!

FTT - ScreenCastify

 

Save Video Calls For Interaction! Screencastify Yourself For Instruction

@LisaBerghoff/@MrKimDHS

I first posted about Screencastify in May of 2016 and most recently in November of 2019.  More and more staff members have been looking for ways to record what is on their screens. Teachers running review sessions, counselors giving presentations, club sponsors sharing information, and students going beyond powerpoint presentations, have all been looking for the "best" solution for screen recording (also referred to as screen casting).  Who knew that just 9 months later creating videos would be so critical to our teaching toolbox? 

Video call fatigue is a real thing. It is unnatural to stare at someone's face the entire time you are having a conversation. Picking up social cues takes extra energy. And, let's be honest, we're all trying to do too many things at once. In order to minimize the fatigue that comes with video call interaction, screencasting is a fantastic way to provide your students with information in a manner that lets them be in charge. Did they miss what you said? No problem! They can replay the recording as many times as they want. 

However, just having the information on video does NOT make it amazing. Here, check out Principles To Improve The Effectiveness Of Instructional Videos. 

There are several fantastic tools out there that will enable you to record what is on your screen, or record from your webcam, or both. 

We actually have a district premium license for Screencastify and I believe it is the simplest to use. 

First of all, it is a Chrome extension. That means there is nothing to download and it will automatically save your recordings to your Google drive.  Showing a demonstration of how to navigate your Schoology page? Screencastify will highlight your mouse clicks and there is also a pen drawing tool to point out important information on a doc or slides. The value of video is indisputable. We are learning more and more from videos. Plus, there are times when students are absent, or just need a chance to hear and see the information again.

The biggest question is always, How do I share it? The good news is that Screencastify autosaves to your Google drive. All you need to do is share the link. You can also upload to YouTube or download as an MP4, Gif, or MP3.

Here's how it works:

1. You already have the screencastify chrome extension! No need to download, upload, or go to any websites.

2. Ready to record? I suggest writing a script and practicing a few times but if you say you're ready I will believe you. Just click on the Screencastify extension icon in the upper right corner to start using Screencastify.

3. Choose : Browser Tab, Desktop, or Webcam Only to determine what will actually record. 

Make sure your microphone has access (you will need to click allow the first time through) and choose Embed Webcam if you want your face to show in a little box on the screen. Sometimes it's nice to see your face when you are talking:)

4. Click the Blue Record button. It will give you a three second countdown. Need more time? You can adjust to a five or ten second countdown by clicking on the 3 lines. Your drawing tools will automatically appear while you are recording. 

5. Click again to stop recording and wait for your video to automatically load and the Google drive link to appear. If you don't love your recording you can delete it and rerecord OR you can edit it in the Screencastify editor.

That's it! You can do this! 

As always, let us know if you want some help with your videos or navigating Screencastify.

FTT - Distributing and Collecting work on Schoology

Distributing and collecting work in the era of Remote Learning 

@LisaBerghoff/@MrKimDHS

A well-meaning friend of mine recently told me, "wow it must be really nice being able to work from home and teach remotely!" And to a degree he was absolutely right. How fortunate are we that we can continue to educate our students while keeping ourselves, and by extension our loved ones, safe from this pandemic? That's what I try and tell myself anyways, as I fight to stay well-adjusted in the face of all of the petty frustrations that come from teaching remotely. The once simple educational maneuvers like handing out instructions, or projecting your screen are now weighed down by uncooperative laptops and temperamental WiFi signals. 

What can we do to simplify things for you? At the very least, let's examine how Schoology offers two ways for staff to distribute and collect digital work: Google Docs, and Hand-written work 

Option 1: Schoology Google Drive Submissions:

This option is for work that can be done completely on a Google Doc (meaning typed). With the Schoology-Google Drive Assignment feature you can choose a Google Doc assignment, the program will make individual copies of the Google Doc for each student, and submissions will be gathered in one easy place to grade. Here's how and what it'll look like:

1. The first step is to create an assignment. You can do this on the "Materials page" of your Schoology course.
   
   
   
   
   
   
   
   
   
2. This next step is a crucial one that marks this assignment a Google Drive assignment. After naming your assignment, click on the "Google Drive Assignments" button below the description.
   
   
   
   
   
   
   
3. Now if this is your first time using the "Google Drive Assignments" feature, you won't be able to access your documents until you log in. To do so:
1. Click "Options" and then "Account Settings"
2. Click "Log in" and then log in using your district Google Account
   
   
4. Now you should see some of your Google Drive files. Unfortunately you won't see them nicely organized into the folders you're probably used to seeing. Instead you'll see a list of your most recent files. THIS IS IMPORTANT: Always know the name of the assignment because the best way to find and choose your document is to type in it's name in the search bar at the top right
   
   
   
   
   
   
   Once you find and click on your file, you can click on "view" to double-check that you're choosing the correct file. (You must choose a Google Doc)
   
   
5. Once you attach your document, build the rest of your assignment like usual by adding due dates, total points, and category.
   
   
6. Now once created, you'll see a new user interface with three options: Assignment, In Progress, and Submissions. 
1. The Assignment Tab will show you what student see with regards to the description and the Google Doc. 
2. The In Progress Tab shows you which students opened the file, and what their progress has been so far in real time.
3. The Submissions Tab shows off some of the true benefits of this option as all of their submissions are neatly ordered and ready for your grading touch. All grades and comments done here are automatically pushed into the gradebook.

Option 2: Hand-Written Work

This option is for collecting work that needs to be hand-written. It relies on students using their cell-phone cameras and the Google Drive app to take pictures of work and converting those images into PDFs.

1. Just like the first option, we'll be operating out the "Add Assignments" feature on the "Materials Page."
2. This time we'll put all of our information into the description box. My suggestion is to hyperlink the assignment in whatever form it exists, whether it's a PDF, Google Doc, or Word Document. You can hyperlink by highlighting the text, and clicking the LINK button which looks like two links of a chain.
   
   
   
   
   
3. The next step would be to provide the student instructions for taking a picture of their work and converting to Google Drive. 
1. Using the Google Drive App Scanner Function
   
   
4. I would highly suggest your description box to look something like this:
   
5. Much like option 1, you will see all of your student submissions gathered in one spot for easy access and grading:
   
   

I hope that you find these options helpful and efficient as we fight our way through remote learning together with our students. Need any assistance in creating either option above? PLEASE feel free to contact us for assistance!